Introduction Procedures on arrival and departure from port are standardized procedures which must be abided by ship’s crew and port authorities.Such procedures enable safe and fast arriving and departing from port.It is of vast importance to know standardized procedures in order to keep ship, cargo and crew safe.The process is very precise because there cannot be any misunderstanding between port authorities and Master of a vessel. Procedures on Arrival Fourtyeight to twentyfour hours before arrival in the port, the Master of a vessel must inform local port authorities about arrival and send documents: Vessel name, ETA (estimated time of arrival), Flag, port of registry, year of build, IMO or LR document depending on cargo, Crew list, Registry certificate, International ship security certificate, International tonnage certificate , International Loadline Certificate , Ship safety radio certificate, Ship safety equipment certificate There are weaknesses in administrative procedures of document procesing and data exchange in seaport clusters:  no standards within seaport clusters which causes difficulties during data processing  probability of error is high during data processing  late delivery of documents causes delays in data processing Reporting Vessel reporting systems:  Ship Reporting System (SRS)  Automatic Identification System (AIS)  Internet Port authorities must know all relevant information before vessel’s arrival. London Port Authorities declare which ships have to report to VTS sevice, depending on LOA and draught. Customs and Imigration Office Every commercial vessel has to be examined from inside to check if there is something prohibited or restricted. Every Master has to give needed documentation to Customs Officer. Which documents are reqired depends on the type of the vessel. All certificates must be valid and in date. Imigration Officer checks the passports and visas of passengers. Health Office Documents that prove medical conditions of vessel’s crew are reqired by Health Officer. It is importanat to know which countries a vessel has been in. Purpose of Health Office is preventing introduction and spreading of diseases, insects or pests in the country. All wooden packages have to be sterilized or fumigated before shipment. Pilotage PLA’s Pilotage directions define rules for compulsory pilotage in Port of London. Complusory pilotage means the Master of a vessel has to take a local Pilot onboard. Pilotage is very usefull for safe and fast arrival. Navigating in confined waters can be dangerous especially for a Master which is not familiar with the area of navigation. Navigation within port limits. It is defined which vessels are allowed to arrive in port and by which channels. This part of procedures is focused on port’s efficiency. Procedures regarding Navigation within port limits are of big concern both for vessel crew and port authorities. It is hard to make proces fast eneough to satisfy port owner and standards for safety of life, vessel and cargo. Specified vessels General Directions of PLA define category of Specified vessels. Vessels carrying quantities of explosives, or flammable or toxic substances in bulk. Non gas-free following discharge of such cargoes is very dangerous. Other categories Navigating without due care and attention or in a manner liable to injure or endanger persons, other vessels or structures is dangerous navigation. The Harbour master will vigorously investigate any such infringements. Prosecution of Master is possible in this case. Procedures on departure Master has to contact Duty Officer at the National Clearance Hub. Submit a Clearance request. False declaration brings heavy penalties. Advance clearance or omnibus is clearance which covers time period and specified voyages. Conclusion Port authorities have to set clear rules and standardized procedures, so everything functions correctly. The process is pretty simple, but it seeks attention and cooperation. The purpose of standardized procedures is to mitigate every situation that could cause an incident. Standardized procedures create order in sea traffic.